Issue - meetings

(To receive a report from the Executive Director – Place, which presents the results of the Highways 2020 Procurement, describing the process adopted and the solutions arising)

That the Executive:

(1)  Notes the progress made and the outcome of the final tender evaluation.

(2)  Approves the award of and decides to award a contract for the delivery of:-

a)    Highway Works to Balfour Beatty Group Ltd;

b)    Traffic Signals to Colas Ltd; and

c)    Professional Services to WSP UK Ltd.

(3)  Authorises the Executive Director - Place to notify all bidders in the procurement of the Council's decision to award contracts as set out in recommendation 2 above.

(4)  Authorises the Executive Director - Place to appoint Balfour Beatty Group Ltd, Colas Ltd and WSP UK Ltd as the Preferred Bidder in respect of the contract for Highway Works, Traffic Signals and Professional Services respectively.

(5)  Delegates to the Executive Director - Place authority to approve the final form and the entering into of all contract and other legal documentation necessary to give effect to the above decisions.

Consideration was given to a report from the Executive Director – Place, which presented the results of the Highways 2020 Procurement, described the process adopted and the solutions arising.

It was advised that as the discussion of this item may result in the disclosure of information that was either prohibited by, or under an enactment, or related to the business affairs of bidders in a confidential procurement provided to the Council.  Any questions relating to the confidential Appendices A, B and C would be considered in private session.

The Executive was requested to consider and approve the award of a contract to:

Lot 1 (Highway Works) – Balfour Beatty Group Ltd

Lot 2 (Traffic Signals) – Colas Ltd

Lot 3 (Professional Services) – WSP UK Ltd

The Senior Project Leader and the Assistant Director – Highways advised that the Council had undergone a thorough and comprehensive procurement that had delivered a final tender for each lot offering the most economically advantageous tender to the Council.

The submitted tenders for each lot had been rigorously evaluated against the Council's published scoring methodology and criteria and the recommended contractors were those that had scored highest in that evaluation process.  No other combination of contractors could be awarded the contracts without breach of the Council's procurement obligations.

The final tender would enable the Council to deliver an affordable service through a delivery model that would provide the most efficient and effective mechanism for delivering the Highway Service in Lincolnshire. 

The Chairman of the Overview and Scrutiny Management Board advised that the Highways and Transport Scrutiny Committee had considered the Executive report on 16 September 2019 and unanimously supported the recommendations to the Executive.  The comments of the Committee were circulated in advance of the meeting.

In response to a question, the Executive was advised that the current levels of service would be maintained as part of the end of the current contract and during the mobilisation of the new arrangements.  It had been agreed that the Highways 2020 Project Board would continue to meet during the mobilisation of the contract to ensure a smooth transition. 

NOTE: At this stage in the meeting, the Executive moved into confidential session.  Officers responded to the questions raised, following which the Executive moved back into open session.

RESOLVED

That the Executive:

(1)  Notes the progress made and the outcome of the final tender evaluation.

(2)  Approves the award of and decides to award a contract for the delivery of:-

a)    Highway Works to Balfour Beatty Group Ltd;

b)    Traffic Signals to Colas Ltd; and

c)    Professional Services to WSP UK Ltd.

(3)  Authorises the Executive Director - Place to notify all bidders in the procurement of the Council's decision to award contracts as set out in recommendation 2 above.

(4)  Authorises the Executive Director - Place to appoint Balfour Beatty Group Ltd, Colas Ltd and WSP UK Ltd as the Preferred Bidder in respect of the contract for Highway Works, Traffic Signals and Professional Services respectively.

(5)  ...  view the full minutes text for item 33