Agenda and minutes

Venue: Council Chamber, County Offices, Newland, Lincoln LN1 1YL

Contact: Rachel Wilson  Democratic Services Officer

Items
No. Item

53.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors M Brookes, D M Hunter-Clarke, M S Jones, R C Kirk (morning only), D C Morgan (morning only), P A Robinson, Mrs E Sneath and S M Tweedale.

54.

Declarations of Councillors' Interests

Minutes:

The following declarations of interest were made in relation to agenda item 12 – Lincolnshire Local Government Pension Scheme - Requirement for Asset Pooling:

 

Councillor P J O'Connor – As a contributor to the Local Government Pension Scheme

Councillor J R Marriott – Wife was a recipient of a Local Government Pension

Councillor P Wood – As a recipient of a Local Government Pension

Councillor W S Webb – Wife was a recipient of a Local Government Pension

Councillor Mrs C A Talbot – as a recipient of a Local Government Pension

Councillor M G Allan – As a contributor to the Local Government Pension Scheme

Councillor R A Renshaw – As a recipient of a Local Government Pension (included in DPI Form)

Councillor Mrs N J Smith – As a contributor to the Local Government Pension Scheme

Councillor Mrs M J Overton MBE – As a contributor to the Local Government Pension Scheme

Councillor R B Parker – As a contributor to the Local Government Pension Scheme

Councillor C J Davie – Wife was a recipient of a Local Government Pension

Councillor J D Hough – As a contributor and recipient of a Local Government Pension.  His wife was also a recipient of a Local Government Pension.

Councillor M A Whittington – Wife was a recipient of a Local Government Pension

Councillor C L Strange – his daughter was a contributor to the Local Government Pension Scheme

Councillor C Pain – As a contributor to the Local Government Pension Scheme

Councillor R A H McAuley – Wife was a recipient of a Local Government Pension

Councillor A J Jesson – As a contributor to the Local Government Pension Scheme

Councillor C E H Marfleet – As a contributor to the Local Government Pension Scheme

55.

Minutes of the meeting of the Council held on 16 December 2016 pdf icon PDF 136 KB

Minutes:

RESOLVED

 

            That the minutes of the meeting held on 16 December 2016 be signed by the Chairman as a correct record.

 

56.

Submission of Petitions

Minutes:

Petition requesting the retention by Lincolnshire County Council of the Amenity Grass Cutting budget at the current level

 

In accordance with the Petitions Scheme, Louth Town Councillor Mrs Eileen Ballard spoke in explanation of the petition requesting the retention by Lincolnshire County Council of its Amenity Grass Cutting budget at the current level.

 

It was reported that the Chief executive had determined that the petition be referred to the Executive Councillor for Highways, Transport and IT.

 

57.

Chairman's Announcements pdf icon PDF 320 KB

Minutes:

The Chairman reported that since the last meeting of the County Council he had continued to carry out his civic engagements with pride.

 

He thanked the Vice-Chairman and Lady, Councillor Andrew and Lucille Hagues, for representing him at civic functions when he had not been able to attend.

 

In particular, the Chairman was delighted to welcome HRH The Princess Royal to the County when she visited the new Victim Lincs Unit at Lincolnshire Police Headquarters and the Lincolnshire Wolds Riding for the Disabled Centre at Kenwick.

 

The Chairman reported that since the last meeting the county, and in particular the City of Lincoln, had benefitted from the unprecedented national coverage of the achievements of Lincoln City Football Club.  The Chairman congratulated the Imps on their exceptional history making run in The FA Cup, and wished them good fortune in next month's quarter-finals at The Emirates Stadium.

 

It was with great sadness that the Chairman reported the death of former County Councillor Roy Chapman, who represented Colsterworth Rural electoral division from May 1997 until his retirement in May 2013. He was Chairman of the Council from June 2009 to May 2010 and was Chairman of the Policy, Performance and Resources Committee from May 2005 to June 2009.  The Chairman advised that he was intending to represent the Council at his funeral at St John's Church, Manthorpe, Grantham, on 6 March 2017.

 

The Chairman also reported the death of former West Lindsey district councillor and former Mayor of Caistor Alan Caine, who had died earlier in the week.  His 20 years' service with West Lindsey included terms on Lincolnshire Wolds Countryside Management Committee and Lincolnshire Police and Crime Panel.

 

Members stood in silence as a mark of respect for both gentlemen.

 

A number of councillors spoke to pay tribute to former County Councillor Roy Chapman and former West Lindsey district councillor Alan Caine.

 

58.

Questions to the Chairman, the Leader, Executive Councillors, Chairman of Committees and Sub-Committees

Minutes:

Questions pursuant to Council Procedure Rule 10.3 were asked and answered as follows:

 

Question by

Answered by

Subject

a) N I Jackson

R G Davies

Signage on East-West Link Road, Lincoln

 

b) Mrs A M Newton

M J Hill OBE

Request for Council to sign MDNA charter

 

c) Mrs V C Ayling

R G Davies

Highways spending on rural roads

 

d) K J Clarke

R G Davies

Faulty beacon crossing on Boultham Park Road, Lincoln

 

e) Mrs M J Overton MBE

M J Hill OBE

Need for additional funding for Lincolnshire

 

f) C J T H Brewis

M J Hill OBE

Update on STP

 

g) C Pain

R G Davies

Parking enforcement

 

h) R B Parker

R G Davies

Increase in number of street light faults reported

 

i) Mrs S Ransome

C J Davie

S106 contributions from developers in Boston

 

j) W S Webb

R G Davies

Exceptions to street lighting project

 

k) Mrs H N J Powell

R G Davies

Street lighting in Bourne

 

l) S R Dodds

Mrs P A Bradwell

New school funding arrangements

 

m) R Wootten

M J Hill OBE

Support for creation of town and parish councils in the event of moving to a unitary system

 

n) D McNally

R G Davies

Street lighting

 

o) R A Renshaw

R G Davies

Reporting of highways faults through CSC

 

p) C E D Mair

Mrs P A Bradwell

locations of defibrillators in villages

 

q) S L W Palmer

R G Davies

Distribution of funding

 

r) A M Austin

R G Davies

Exceptions to street lighting project in Boston

 

s) J D Hough

M J Hill OBE

Adult care in Lincolnshire

 

t) Mrs S Wray

Mrs S Woolley

Health services in Lincolnshire

 

u) P M Dilks

B Young

Illegal hare coursing in Lincolnshire

 

 

59.

Council Budget 2017/18 pdf icon PDF 111 KB

Additional documents:

Minutes:

A report by the Executive Director Finance and Public Protection had been circulated together with a separate document which detailed the Executive's budget and council tax proposals.

 

It was moved, seconded and

 

RESOLVED

 

(1)  That there be one debate;

 

(2)  That Councillor M J Hill OBE, Leader of the Council, in introducing and moving the budget and in responding to issues raised during the debate be allowed to speak without limit of time;

 

(3)  That proposers of the amendments each be allowed to speak without limit of time;

 

(4)  That Councillors seconding the motions, each be allowed to speak to 6 minutes;

 

(5)  That other speakers be allowed to speak for 3 minutes

 

(6)  That no further substantial amendments be moved (other than the original amendments moved by Group Leaders)

 

It was moved, and seconded:

 

That the Council:

 

1.    Has due regard to the responses to the consultation on the Council's budget proposals as contained in the appended Budget Book (Appendix D - Budget Consultation);

 

2.    Has due regard to the Section 151 Officer's Statement on the Robustness of the Budget and the Adequacy of Reserves as set out in the appended Budget Book (Section 11 – Section 151 Officer's Statement on the Robustness of the Budget and Adequacy of Reserves);

 

3.    Has due regard to the Impact Analysis relating to the increasing of  Council Tax by 3.95% in 2017/18 set out in the appended Budget Book (Appendix C – Impact Analysis relating to the increasing the Council Tax by 3.95% in 2017/18);

 

4.    Approves:

 

4.1 The service revenue budgets for 2017/18 contained in the appended Budget Book (Table 3 - Net Service Revenue Budget 2017/18);

 

            4.2 The capital programme and its funding contained in the appended       Budget Book (Section 8 - Capital Programme) and (Appendix N -            Capital Programme);

 

            4.3 The County Council element of the council tax for a band D       property at £1,173.42 for 2017/18 contained in the appended Budget      Book (Appendix B - County Precept 2016/17);

 

As together being the Council's Budget

 

5.    That the Council's Financial Strategy contained in the appended Budget Book (Appendix E - Financial Strategy) be approved;

 

6.    That the Council's Flexible use of Capital Receipts Strategy contained in the appended Budget Book (Appendix G – Flexible Use of Capital Receipts Strategy) be approved;

 

7.    That the prudential targets for capital finance and notes the prudential indicators contained in the appended Budget Book (Appendix M – Prudential Indicators) be approved;

 

8.    That the minimum revenue provision (MRP) be based on the asset life method, charged on an annuity basis for major infrastructure projects and in equal instalments for all other assets, over the estimated life of the assets acquired through borrowing as set out in the appended Budget Book (Section 10 -  Minimum Revenue Provision).

 

An amendment (i) was moved and seconded by the Labour Group as follows:

 

The point of this amendment is to give greater emphasis to County Council spending on preventative services. Recent years have seen government  ...  view the full minutes text for item 59.

60.

Council Business Plan 2017/2018 pdf icon PDF 123 KB

Additional documents:

Minutes:

A report by the Chief Executive had been circulated.

 

It was moved, seconded and

 

RESOLVED

 

            That the Council Business Plan 2017/18 be approved as attached at Appendix A to the report.

61.

Appointment of Returning Officer pdf icon PDF 21 KB

Minutes:

A report by the Executive Director Environment and Economy had been circulated.

 

It was moved, seconded and

 

RESOLVED

 

            That Mr Tony McArdle, Chief Executive, be appointed as the Returning Officer for the County Council Election on 4 May 2017.

62.

Pay Policy Statement pdf icon PDF 31 KB

Additional documents:

Minutes:

A report by the executive Director Children's Services had been circulated.

 

It was moved, seconded and

 

RESOLVED

 

            That the Pay Policy Statement attached at Appendix A to the report be agreed.

63.

Members Allowances 2017/18 pdf icon PDF 105 KB

Additional documents:

Minutes:

A report by the Executive Director responsible for Democratic Services had been circulated.

 

It was moved, seconded and

 

RESOLVED

 

            That the Members Allowance Scheme as detailed in Appendix A to the report be adopted.

64.

Lincolnshire Local Government Pension Scheme - Requirement for Asset Pooling pdf icon PDF 467 KB

Additional documents:

Minutes:

A report by the Executive Director for Finance and Public Protection had been circulated.

 

It was moved, seconded and

 

RESOLVED

 

That the Council as administering authority of the Lincolnshire Local Government Pension Fund:

1.    That the adoption of Border to Coast Pensions Partnership (BCPP) Pooling Arrangement as the Councils chosen approach to meet the requirement to pool assets in the LGPS be approved.

2.    That inclusion within the Lincolnshire LGPS Investment Strategy Statement of the BCPP Pooling Arrangement as the Council's approach to pooling investments in accordance with the Local Government Pension Scheme (Management and Investment of Funds) Regulations 2016 and the Guidance on Preparing and Maintaining an Investment Strategy Statement be approved.

3.    That the subscription by the Council as administering authority for 1 class A voting share in Border to Coast Pensions Partnership Limited be approved.

4.    That the Executive Director for Finance and Public Protection be appointed to exercise the Council’s rights as a shareholder in Border to Coast Pensions Partnership Limited on behalf of the Council as the administering authority of the Lincolnshire Local Government Pension Fund.

5.    That the subscription by the Council as administering authority for such number of class B non-voting shares in the Border to Coast Pensions Partnership Limited as shall be necessary to ensure that the Lincolnshire LGPS contributes by way of equity one twelfth of the minimum regulatory capital requirement of the company as determined in accordance with the requirements of the company's regulators be approved.

6.    That the entering into of a Shareholder Agreement between the Council and the Administering Authorities of the other Pool Funds and the company generally in the form attached at Appendix E of the report and described within the Report be approved.

7.    That the entering into of an Inter-Authority Agreement between the Council and the Administering Authorities of the Partner  Funds generally in the form attached at Appendix C of the report and described within the Report be approved.

8.    That the establishment as a formal Joint Committee under section 102 of the Local Government Act 1972 of the Border to Coast Pensions Partnership Joint Committee in accordance with and to carry out the functions set out in the Inter-Authority Agreement be approved.

9.    That the Chairman (or Vice Chairman in their absence) of the Pension Committee be appointed to represent the Council on behalf of Lincolnshire Local Government Pension Scheme on the Border to Coast Pensions Partnership Joint Committee.

10. That the changes to the Constitution set out in Appendix D of the report to enable Lincolnshire to be a partner on the Border to Coast Pensions Partnership Joint Committee and undertake all Fund activities in regards to being an investor in Border to Coast Pensions Partnership Limited in its capacity as an Asset Management Company be approved.

11. That the Executive Director for Finance and Public Protection in consultation with the Chairman of the Pensions Committee be authorised to finalise the approval and execution, where required, of all legal documents necessary  ...  view the full minutes text for item 64.

65.

Consultation on the Future Governance arrangements for Local Government in Lincolnshire pdf icon PDF 122 KB

Minutes:

A report by the Chief Executive had been circulated.

 

It was moved and seconded:

 

That the Council authorises the Chief Executive in consultation with the Leader of the Council to make arrangements for seeking the views of the residents of the county on the principle of moving to a unitary system of local government in Lincolnshire.

 

An amendment by the Lincolnshire Independent Group was moved and seconded as follows:

 

That the Council authorises the Chief Executive in consultation with the Leader of the Council and all other Council Leaders with regards to possible arrangements for seeking the views of the residents of the county on the principle of moving to a unitary system of local government in Lincolnshire.

 

Upon being put to the vote, the amendment was lost.

 

An altered motion was put forward by the mover of the original motion as follows:

 

That the Council authorises the Chief Executive in consultation with the Leader of the Council to make arrangements for seeking the views of the residents of the county on the principle of moving to a unitary system of local government in Lincolnshire.

 

In undertaking this task the Chief Executive should take soundings with district and unitary councils in Lincolnshire.

 

The altered motion was accepted, and upon being put to the vote was carried.  It was therefore

 

RESOLVED

 

            That the Council authorises the Chief Executive in consultation with the   Leader of the Council to make arrangements for seeking the views of             the residents of the county on the principle of moving to a unitary system of local government in Lincolnshire.

 

            In undertaking this task the Chief Executive should take soundings with   district and unitary councils in Lincolnshire.

 

66.

Calendar of Meetings 2017/18 pdf icon PDF 21 KB

Additional documents:

Minutes:

A report by the Executive Director responsible for Democratic Services had been circulated.

 

It was moved, seconded and

 

RESOLVED

 

            That the Calendar of Meeting Dates for 2017/18 as shown in Appendix      A of the report be approved.

67.

Lincolnshire Minerals and Waste Local Plan: Site Locations (Pre-Submission draft) pdf icon PDF 122 KB

Additional documents:

Minutes:

A report by the Executive Director for Environment and Economy had been circulated.

 

It was moved, seconded and

 

RESOLVED

 

            That the Site Locations (Pre-Submission Draft) for submission to the          Secretary of State for Communities and Local Government in April    2017 for examination, be approved.

68.

Amendments to the Constitution pdf icon PDF 54 KB

Additional documents:

Minutes:

A report by the Executive Director responsible for Democratic Services had been circulated.

 

It was moved and seconded,

 

That the Council approve the amendments to the Council's Constitution as set out in the Appendix to the report.

 

An amendment by the Labour Group was moved and seconded as follows:

 

That the Council approve the amendments to the Council's Constitution as set out in the appendix to the report with the exception of the changes proposed in relation to the role of the Chief Whip and that further consultation takes place between all political groups regarding this role and that proposals be brought back to a future Council meeting.

 

This amendment was accepted by the mover of the original motion and became the substantive motion.  Upon being put to the vote, the motion was carried.  It was therefore

 

RESOLVED

 

            That the Council approve the amendments to the Council's Constitution   as set out in the appendix to the report with the exception of the            changes proposed in relation to the role of the Chief Whip and that            further consultation takes place between all political groups regarding       this role and that proposals be brought back to a future Council   meeting.

 

 

 
 
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