Agenda, decisions and minutes

Venue: Committee Room One, County Offices, Newland, Lincoln LN1 1YL

Contact: Cheryl Hall  Democratic Services Officer

Items
No. Item

71.

Apologies for Absence

Minutes:

There were no apologies for absence.

72.

Declarations of Councillors' Interests

Minutes:

There were no declarations of interest.

73.

Announcements by the Leader, Executive Councillors and Executive Directors

Minutes:

There were no announcements.

74.

Minutes of the meeting of the Executive held on 4 April 2018 pdf icon PDF 105 KB

Minutes:

RESOLVED

 

That the minutes of the meeting of the Executive held on 4 April 2018 be signed by the Chairman as a correct record.

75.

Corporate Support Services re-provision pdf icon PDF 285 KB

(To receive a report from the Executive Director of Children's Services, which summarises the work done to date in reviewing the way forward for those services delivered by Serco under the Corporate Support Services contract when the initial term expires at the end of March 2020. The report recommends a way forward)

Additional documents:

Decision:

(1)  That the report be noted.

 

(2)  That approval be given to the entering into of a shared service arrangement under section 9EA of the Local Government Act 2000 and Regulation 5 of the Local Authorities (Arrangement for the Discharge of Functions) (England) Regulations 2012 for the exercise by Herefordshire County Council or, as the case may be, the executive of Herefordshire County Council  of the Council's payroll and People Management Administration function from 1 April 2020, subject to satisfactory assurances being received; and

 

(3)  That approval be given to the entering into of a public-public co-operation with Herefordshire County Council to provide access to Hoople Limited's Business World ERP for Lincolnshire County Council's Finance function, accountancy, financial, administration and Adult Care Finance services from the 1 April 2020, subject to satisfactory assurances being received.

 

(4)  That the Executive Director of Children's Services, in consultation with the Leader of the Council and the Executive Councillor for Community Safety and People Management, be delegated authority to take all decisions necessary to ensure the entering into of the above shared service arrangements described in (2) and (3) above to include the entering into of the shared service agreement itself and delivery of services from the 1 April 2020 but only once the requirements of paragraph 40 of the Report have been met.

 

(5)  That approval be given to the carrying out of market engagement and all ancillary activity with IT providers.  

Minutes:

Consideration was given to a report from the Executive Director of Children's Services, which summarised the work undertaken in reviewing the future provision of those services delivered by Serco under the Corporate Support Services contract when the initial term expires at the end of March 2020.

 

Sophie Reeve (Chief Commercial Officer), Andrew McLean (Chief Commissioning Officer), John Wickens (Head of IMT) and Jason Davenport (Payroll Consultant) were in attendance for this item.

 

The Chief Commercial Officer introduced the report which provided the Executive with the following information:-

 

·       Background;

·       Performance;

-       Overview;

-       Key Performance Indicators (KPIs);

-       Market alternatives to an extension of the Contract;

-       Business Process Outsourcing Contracts;

-       Insourcing;

-       Business World On (formerly known as Agresso);

-       Payroll and People Management (PM) Administration Services;

-       Hoople Limited

-       IT; and

-       Customer Services Centre, Finance and People Management (PM) Services.

 

The Chairman of the Overview and Scrutiny Management Board advised that the Board had considered a report concerning the Corporate Support Services Re-provision at its meeting on 26 April 2018.   The Board unanimously:

 

·       Provided full support for recommendations (i), (iv) and (v) as detailed in the Executive report;

·       Provided qualified support for recommendations (ii) and (iii), as detailed in the Executive report;

·       Recommended that a further report be brought to the Board's meeting on 28 June 2018 and the Executive on 3 July 2018 regarding the outcomes of the due diligence process with Hoople Limited in relation to the payroll system and the governance arrangements of the shared service arrangement, before entering into a shared service arrangement with Herefordshire County Council;

·       It was suggested that the newly appointed Chief Executive's views should be taken into account when looking at options.

 

It was reported that Lincolnshire Unison had submitted comments on the Corporate Support Services re-provision, which were read to the Executive.  In particular, it was highlighted that Lincolnshire Unison had expressed a wish for Lincolnshire services to be provided by Lincolnshire-based employers. 

 

The Leader suggested that the report was considered in three separate sections: Payroll; IT; and Customer Service Centre/Finance/People Management to give Members the opportunity to ask questions under each of those sections.

 

Payroll

 

A review of the market had identified that there were no private sector providers of local government payroll or people management administration outside the larger outsourcing contracts similar to the Council's contract with Serco.  Two viable shared service partners had been identified, one of which was Herefordshire County Council via Hoople Limited.

 

The due diligence activities had comprised site visits in addition to scenario-based questions, audit inspections and a review of Information Governance and IT management arrangements. Based on these activities, the Payroll Consultant had strongly recommended Hoople Limited as the preferred partner for the Council.

 

Serco had stated that it would work collaboratively with Herefordshire County Council, Hoople, Unit 4, and Lincolnshire County Council to ensure a successful handover.  Herefordshire also recognised that the payroll and people management partnering solution would need to include maintained schools.  It was confirmed that  ...  view the full minutes text for item 75.

76.

Formal Adoption of the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2018-2023 pdf icon PDF 248 KB

(To receive a report from the Executive Director of Environment and Economy, which notes the outcome of the review of the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2013-2018 and the changes proposed to the Plan as set out in the report.  The report also invites the Executive to formally adopt the document attached at Appendix A, which incorporates the said changes as the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2018-2023)

Additional documents:

Decision:

(1)  That the outcome of the review of the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2013-2018 and the changes proposed to the Plan as set out in the Report be noted.

 

(2)  That the document, as detailed at Appendix A to the report, which incorporates the said changes as the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2018-2023 be formally adopted.

Minutes:

Consideration was given to a report from the Executive Director of Environment and Economy, which informed the Executive of the outcome of a review of the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan and set out the recommended changes to the Plan.

 

The Lincolnshire Wolds Countryside Service Manager advised that under the Countryside and Rights of Way Legislation (CROW Act 2000), the County Council had a statutory duty to produce and review a five yearly management plan for the Lincolnshire Wolds AONB.  

 

The Management Plan had four sections, which included: Protecting the Wolds; Discovering the Wolds; Sustaining the Wolds; and Making it Happen.  There were 19 objectives; 78 policies and 180+ actions to help protect, enhance and promote the Lincolnshire Wolds Area of Outstanding Natural Beauty (AONB).

 

It was noted that the AONB Partnership was working hard to ensure that the new Plan provided a stimulus for the further protection and enhancement of the Lincolnshire Wolds, including a wide range of collaborative initiatives embracing public, private and third sector engagement.  

 

It was advised that the Environment and Economy Scrutiny Committee had considered the draft AONB Management Plan at its meeting on 16 January 2018 and had endorsed the draft Management Plan with an acknowledgement that further changes may be required, following the conclusion of the public consultation.

 

Further to this it was noted that the Management Plan had been endorsed by the Lincolnshire Wolds Joint Advisory Committee at its meeting on 12 April 2018.  Natural England had confirmed its approval and validation of the document, thus releasing the Plan for its formal adoption from all relevant local planning authorities. 

 

Members were provided with an opportunity to ask questions, where the following points were noted: -

 

·         It was also confirmed that the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2018-2023 would be published on the County Council's website, with a very small number of hard copies being made available owing to its size;

·         A summary of the public consultation was detailed at Appendix 7b to the report;

·         The Management Plan aimed to successfully balance land management interests to help support economic, social and environmental objectives for all;

·         It was confirmed that the local community; residents and landowners had been engaged through the public consultation; and

·         There was clarification that the final adopted Management Plan would be a material consideration in formal planning matters, in that the document would seek to complement the relevant Local Development Framework, Minerals and Waste Plans and other significant plans.

 

RESOLVED

 

(1)  That the outcome of the review of the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2013-2018 and the changes proposed to the Plan as set out in the Report be noted.

 

(2)  That the document, as detailed at Appendix A to the report, which incorporates the said changes as the Lincolnshire Wolds Area of Outstanding Natural Beauty Management Plan 2018-2023 be formally adopted.

77.

NHS Sustainability and Transformation Plan pdf icon PDF 159 KB

(To receive a report from the Executive Director of Adult Care and Community Wellbeing and the Head of Paid Service, which clarifiesthe CountyCouncils relationship at this time with the NHS in Lincolnshire,both intermsofthe services that arealreadydelivered in partnershipand the ongoing transformation and integration of healthandcare.In particular, thereport setsout the currentpositionwith respectto the CountyCouncil’s role intheSustainabilityandTransformation Plan)

Decision:

(1)  That the Executive expresses its concern that despite considerable effort being expended into producing a Lincolnshire plan for the Health and Care in the county over several years, nothing substantive has yet emerged in the public domain.

 

The Executive would urge NHS colleagues to publish a comprehensive draft plan for public consultation without delay. The County Council along with other individuals and organisations could then respond effectively in the interests of the residents of Lincolnshire.

 

(2)  That the local NHS be advised that it remains the County Council's strong view that an external review of the governance arrangements for the Lincolnshire STP be undertaken to provide:

    

       i.               clarity of decision making and accountability

      ii.               a clear definition of the roles of the partners

    iii.               effective engagement with democratic processes

    iv.       robust oversight of the delivery of the STP plan and associated financial savings and changes in NHS expenditure

Minutes:

A report from the Executive Director of Adult Care and Community Wellbeing and the Head of Paid Service was considered, which clarified the County Council's relationship with the NHS in Lincolnshire, both in terms of the services that were already delivered in partnership and the ongoing transformation and integration of health and care.  In particular, the report set out the current position with respect to the County Council's role in the Sustainability and Transformation Plan.

 

It was highlighted that Sustainability and Transformation Plans (STPs) had been first introduced by NHS England in 2016 as a means of accelerating the implementation of its Five Year Forward View.  The country had been divided by NHS England into 44 local STP areas in order to do this, with the four Lincolnshire Clinical Commissioning Groups forming the Lincolnshire STP footprint.

 

Members were provided with an opportunity to ask questions, where the following points were noted: -

 

·         Concern was expressed that despite considerable effort being expended into producing a Lincolnshire plan for the Health and Care in the county, nothing substantive had yet emerged in the public domain since December 2016;

·         It was commented that by having a published plan in place, it would provide certainty for the county, which could aid recruitment and retention within the local NHS;

·         It was acknowledged that a draft STP had been published in December 2016, as part of a process overseen by NHS England who appeared to remain influential in the STP's development and implementation and it was suggested that clarity should be sought from NHS England on when an updated STP would be published; and

·         There was a need to ensure that the views of all Lincolnshire residents were represented to support the provision of equitable services across the county, rather than focusing on Lincoln.

 

RESOLVED

 

(1)  That the Executive expresses its concern that despite considerable effort being expended into producing a Lincolnshire plan for the Health and Care in the county over several years, nothing substantive has yet emerged in the public domain.

 

The Executive would urge NHS colleagues to publish a comprehensive draft plan for public consultation without delay. The County Council along with other individuals and organisations could then respond effectively in the interests of the residents of Lincolnshire.

 

(2)  That the local NHS be advised that it remains the County Council's strong view that an external review of the governance arrangements for the Lincolnshire STP be undertaken to provide:

    

       i.               clarity of decision making and accountability

      ii.               a clear definition of the roles of the partners

    iii.               effective engagement with democratic processes

    iv.       robust oversight of the delivery of the STP plan and associated financial savings and changes in NHS expenditure

 

 
 
dot

Original Text: