Agenda and decisions

(To receive a report by the Executive Director – Place which sets out a proposed course of action in respect of the re-procurement of the Council’s Library Service and seeks approval from the Executive to progress the re-procurement)

1.    That the re-procurement of the Council’s Library Service contract, via the Competitive Procedure with Negotiation (CPN) for commencement on 01 April 2026, be approved.

2.    That the retention of the current delivery model be approved.

3.    That authority be delegated to the Executive Director – Place, in consultation with the Executive Councillor for Fire and Rescue and Cultural Services and the Leader of the Council, to determine the final form of the contract, and approve the entering into of the same.

(To receive a report by the Deputy Chief Executive & Executive Director – Resources which provides an overview of the updated IT Service Delivery Model and seeks approval for the corresponding changes in the sourcing approach, and seeks authorisation from the Executive to commence a procurement)

1.    That the following changes to the IT Service Delivery Model and sourcing approach be approved:

a.    The procurement of a contract for the outsourcing of all operational IT services currently provided by the incumbent to a single external supplier.

b.    The procurement of a contract for the outsourcing of Security Operations to an independent specialist external supplier.

c.     The procurement of a contract for the engagement of an external partner (“Flexible Delivery Partner”) to support the Council in delivering IT technical design and delivery.

2.    That the carrying out of the necessary procurement processes to secure the services of the external suppliers and the Flexible Delivery Partner referred to in paragraph 1 above, be approved.

3.    That authority be delegated to the Deputy Chief Executive & Executive Director – Resources, in consultation with the Executive Councillor for Highways, Transport and IT, to take all necessary decisions and steps to progress the procurements referred to in 1a, 1b and 1c up to and including determination of the final form of the resultant contracts and award of those contracts.

(To receive a report by the Executive Director – Place which seeks approval from the Executive for the issuing of salt procurement for Lincolnshire County Council through the Eastern Shires Purchasing Organisation (ESPO) salt contract framework.  This is a four year framework contract which will be replacing the last ESPO framework contract which ends on 20 April 2024)

1.    That the procurement of gritting salt through the ESPO De-Icing Salt and Associated Products/Services Framework contract Framework (1 May 2024 – 30 April 2028) be approved; and

2.    That authority be delegated to the Executive Director – Place, in consultation with the Executive Councillor for Highways, Transport and IT, to award and determine the final form of contract/s and entering into such contract/s and other legal documentation as necessary to give effect to this decision.