Issue - meetings

Employer Issue - LCC Improvement Plan

Meeting: 26/03/2018 - LGPS Local Pension Board (Item 33)

33 Employer Issue - LCC Improvement Plan pdf icon PDF 54 KB

(To receive a report by Jo Ray (Pension Fund Manager) which provides an overview of the concerns raised by the Board relating to the information provided by Lincolnshire County Council to the Fund's Administrator, West Yorkshire Pension Fund.  Representatives of LCC will be invited to provide assurance on how these issues are being addressed)

Minutes:

Consideration was given to a report by Jo Ray (Pension Fund Manager) which provided an overview of the concerns raised by the Board relating to the information provided by Lincolnshire County Council (LCC) to the Fund's Administrator, West Yorkshire Pension Fund (WYPF).

 

It was noted that the Pension Board had previously been made aware that the Fund's largest employer, LCC, had developed a back log in providing detailed leaver information to the Funds Administrator, WYPF.  At the last meeting in January 2018, the Board received a presentation from LCC and their payroll provider which discussed how the situation was being addressed and set out an improvement plan.

 

Extensive questioning by the Board had taken place at that meeting, and it had been agreed that a letter would be written to LCC which set out the Board's concerns and also requested representatives attend an additional meeting which had been planned for February 2018.

 

Representatives of LCC were present at this meeting in February 2018.  However, members were advised that Fiona Thompson (Service Manager, People) had been unable to attend this meeting as she was currently addressing the Audit Committee on similar issues.  A document setting out the progress to date on actions was circulated to the Board, and the following was highlighted:

 

·         It was expected that the new historical database would be available to the Pensions team from Monday, 9 April 2018.

·         It would take approximately 8 weeks to complete the outstanding backlog of 1,635 leavers.  Therefore the expected completion date for the backlog would be 31 May 2018.  This was being monitored on a weekly basis by the LCC Client.  LCC intended to self-report the breach to the Pension Regulator (TPR) once the backlog had cleared. 

·         The Agresso Data Cleansing action plan was important to ensure there were no delays in managers having the correct access to notify payroll of leavers.  It was reported that this work was on track and Serco had held meetings with key service area managers to check establishments and reporting lines and then made corrections as needed.

·         It was noted that an update on the Payroll Audit was being provided to the Audit Committee on 26 March 2018.  It was expected that all historical issues would be rectified by September 2018 as part of the rectification project.

·         It was reported that LCC had spoken with representatives of Serco and WYPF to request that a regular (monthly) meeting was put in place with LCC, Serco payroll/pensions team in order to ensure that any issues arising could be discussed and resolved quickly.

 

Members of the Board were provided with the opportunity to ask questions of the officers present in relation to the information contained with the report and update and some of the points raised during discussion included the following:

 

·         It was noted that the data warehousing project was significantly behind time, as the information had not yet been migrated from SAP to the data warehouse as expected.

·         The money that the Council  ...  view the full minutes text for item 33


Meeting: 27/02/2018 - LGPS Local Pension Board (Item 4.)

4. Employer Issue - LCC Improvement Plan pdf icon PDF 55 KB

(To receive a report by Jo Ray (Pension Fund Manager) which provides an overview of the concerns raised by the Board relating to the information provided by Lincolnshire County Council to the Fund's Administrator, West Yorkshire Pension Fund.  Representatives of LCC will be invited to provide assurance on how these issues are being addressed)


 

 
 
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