Agenda, decisions and minutes

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Contact: Cheryl Evans  Democratic Services Officer

Items
No. Item

66.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Mrs P A Bradwell OBE and C N Worth.

 

It was noted that Justin Hackney (Assistant Director of Adult Services and Safeguarding) was attending the meeting on behalf of Glen Garrod (Executive Director of Adult Care and Community Wellbeing).

67.

Declarations of Councillors' Interests

Minutes:

There were no declarations of interest at this point in the meeting.

68.

Announcements by the Leader, Executive Councillors and Executive Directors

Minutes:

There were no announcements.

 

69.

Minutes of the Meeting of the Executive held on 4 February 2020 pdf icon PDF 284 KB

Minutes:

RESOLVED

 

That the minutes of the meeting held on 4 February 2020 be signed by the Chairman as a correct record. 

70.

Performance Reporting against the Council Business Plan 2019/2020 - Quarter 3 pdf icon PDF 192 KB

(To receive a report which presents an overview of performance for Quarter 3 against the Council Business Plan 2019/2020)

Additional documents:

Decision:

That the 2019/2020 Quarter 3 performance be noted.

Minutes:

Consideration was given to a report from the Executive Director – Commercial, which presented an overview of performance for Quarter 3 against the Council Business Plan 2019/2020.

 

The Performance and Equalities Manager advised that of the 15 commissioning strategies reported in Quarter 3: six had performed really well; eight had performed well; and one had had mixed performance.  A summary of those measures where services had highlighted success in Quarter 3 was detailed at Appendix A to the report.  Similarly, a summary of those measures where the target had not been achieved in Quarter 3 was detailed at Appendix B.

 

The Chairman of the Overview and Scrutiny Management Board advised that the Board had considered the report on 27 February 2020 and had agreed to support the recommendation to the Executive. 

 

The Chairman of the Board highlighted that with regards to Measure 78 - Household Waste Recycled – the contamination rate was 30%, which was similar to 2018/19.  The Board had requested information on how the district councils were defining 'contamination'; how information on what items could be placed in recycling was being communicated to residents; and whether there had been evidence of a subsequent change in behaviour.  It was noted that Boston Borough Council had been a trial area for reducing paper and card contamination and that evidence had shown that it was working well. 

 

In response to this, the relevant Executive Councillor advised that this was being monitored by the Lincolnshire Waste Partnership, with an aim of standardising sampling practices across the district councils to ensure they were all being measured against the same benchmark. 

 

Reference was made to Measure 36 - Visits to Core Libraries and Mobile Library Services – the IT in libraries was provided independently from the Council by Greenwich Leisure Limited, and had recently undergone a refresh, which had improved the IT offer.  A marketing plan was now in place to encourage customers into libraries which should increase visitor numbers.  It was acknowledged that nationally there had been a reduction in the number of users of libraries.  However in Lincolnshire, the recent reduction in numbers had been attributed to issues with the IT offer.

 

It was highlighted that an amended Measure 72 – Flooding Incidents within a Property had been circulated by email prior to the meeting.  The relevant Executive Councillor advised that the measure's title and description had been amended to avoid ambiguity and to provide clarity on what was being measured.

 

During discussion of the report, the following points were noted:

 

·         The quarterly economic survey (produced in partnership with the Greater Lincolnshire Local Enterprise Partnership, the Lincolnshire Chamber of Commerce, and the University of Lincoln) had shown that business confidence was currently fluctuating and on that basis the overall year-end target may not be achieved. This is particularly evident for inward investment jobs, where several large scale investments originally expected in 2019/2020 may proceed differently to what was originally planned.  It was highlighted that this was likely to fluctuate further, with the  ...  view the full minutes text for item 70.

71.

Council Performance Measures 2020/2021 pdf icon PDF 119 KB

(To receive a report which presents proposals for amendments to the reporting of the existing Council Performance Measures beyond March 2020)

Additional documents:

Decision:

That approval be given, in principle, to the proposed changes to the measures used in reporting Council performance generally, as detailed in Appendix A, and including the tabled addition.

Minutes:

Consideration was given to a report from the Executive Director – Commercial, which presented proposals for amendments to the reporting of the existing Council Performance Measures beyond March 2020.  New performance measures would be developed through the next phase in organisational planning, linked to the ambitions in the Corporate Plan.

 

Following the approval of the Corporate Plan by the County Council in December 2019, directorates and service areas had been asked to identify any changes to their existing performance measures and targets.  The proposed changes were detailed in Appendix A to the report.

 

The Chairman of the Overview and Scrutiny Management Board advised that the Board had considered the report on 27 February 2020 and had agreed to support the recommendation to the Executive.  The comments of the Board had been tabled.

 

The Chairman of the Board referred to the new measure on The number of victims of domestic abuse who received support (including Independent Domestic Violence Advisors IDVA, Outreach, and Targeted Support) including Children and Young People, which focused on those aspects of performance that the Council could influence and control. It was highlighted that this new measure would not include all domestic abuse figures, and that the measures on reported incidents of domestic abuse (M7) and repeat referrals of domestic abuse to MARAC (M9) had been removed. The Board had suggested that the number of domestic abuse cases and repeat referrals to MARAC should be reinstated in the Council Business Plan for 2020/21.

 

In response to the Board's request, it was advised that new legislation relating to domestic abuse was expected, which may require upper-tier authorities to establish a domestic abuse partnership board involving key partners.  It was not known if these would be required to be held in public.  It was anticipated that a key function of the board would be to collate and monitor domestic abuse data.  This would provide a more accurate and fuller picture of the levels of domestic abuse in Lincolnshire.

 

Reference was made to the Youth Offending Service's proposal to report Juvenile First Time Offenders as a rate per 100,000 instead of actual number of offenders.  The Executive requested that the actual figures were also included as part of performance reporting.

 

It was confirmed that the Council Business Plan 2020/21 and the Corporate Plan Success Framework 2020-2023 would run alongside each other until the end of 2020/21, acting as a transition period. It was requested that a timeline for the transition arrangements be provided to the Executive.

 

RESOLVED

 

That approval be given, in principle, to the proposed changes to the measures used in reporting Council performance generally, as detailed in Appendix A, and including the tabled addition.

 

72.

EXCLUSION OF PRESS AND PUBLIC

Minutes:

RESOLVED

 

That under Section 100(A) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it is considered to contain exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as amended. 

73.

New Lincolnshire Partnership NHS Foundation Trust Mental Health Section 75 Partnership Agreement

(To receive an exempt report which presents information on the new Lincolnshire Partnership NHS Foundation Trust Mental Health Section 75 Partnership Agreement)

Additional documents:

Decision:

That the recommendations, as detailed in the exempt report, be approved.

Minutes:

An exempt report was received from the Executive Director of Adult Care and Community Wellbeing, which provided information on the new Lincolnshire Partnership NHS Foundation Trust Mental Health Section 75 Partnership Agreement.

 

The Chairman of the Overview and Scrutiny Management Board advised that the Adults and Community Wellbeing Scrutiny Committee had considered the exempt report at its meeting on 26 February 2020.  The comments of the Scrutiny Committee were tabled at the meeting.

 

Members discussed the report, in which a number of points were raised.

 

RESOLVED

 

That the recommendations, as detailed in the exempt report, be approved. 

 

 
 
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