Agenda and minutes

Venue: Committee Room One, County Offices, Newland, Lincoln LN1 1YL

Contact: Rachel Wilson  Democratic Services Officer

No. Item


Apologies for Absence


Apologies for absence were received from George Bernard (Boston Borough Council) and Ady Selby (West Lindsey District Council).


Declaration of Interests


There were no declarations of interest at this point in the meeting.


Minutes of the meeting held on 6 July 2017 pdf icon PDF 147 KB




            That the minutes of the meeting held on 6 July 2017 be signed by the Chairman as a correct record.


Action Notes from the meeting held on 6 July 2017 pdf icon PDF 43 KB




            That the action notes from the meeting held on 6 July 2017 be noted.


Partner Updates


Members of the Partnership were provided with the opportunity to update the rest of the Partners on any developments within their districts which may be of interest and the following was reported:


In reference to the Terms of Reference it was highlighted that West Lindsey was a fourth option authority and would try and bring as much executive power to the Partnership as possible, although this may be limited for some actions.  The Chairman acknowledged these potential restrictions and requested that the district do what it could.


It was suggested that in order for Partners to be able to provide feedback to their individual districts as soon as possible, minutes should be made available at the earliest opportunity.  It was considered important that there was a written record to refer to when providing briefings back to respective councils to help ensure that there was a consistent message.


Further to the previous meeting, when it was suggested by East Lindsey District Council that information on the types of fly-tipping collected could be circulated, Partners were provided with a document which set out this information for 2016/17.  Victoria Burgess advised that she would be happy to collate information from all districts into one document if the Partnership thought it would be helpful.  It was commented that it would be useful to see the fly-tipping picture across the districts and it was requested whether this information could be supplied to Partners electronically so it could be shared with their own members.


It was commented that the majority of fly tips appeared to be carried out by people who would go door to door offering services such as laying driveways, clearing green waste, shed clearances etc.


It was queried whether consideration could be given to including references to the weights of various fly–tips as construction waste only made up 7% of the total collected, but it was likely that if measured by weight it would be a higher proportion.  This was particularly relevant as construction materials needed to be taken to landfill, a more expensive form of disposal.


Partners were advised that the public were not aware of their duty of care in relation to waste disposal, and it was queried whether there could be a campaign with adverts that all partners would support, highlighting that a £30 cost for someone to take away the waste could become a £600 bill for the local authority and therefore the taxpayer. 


It was also commented that the press liked to run stories regarding prosecutions for fly-tipping.  However, caution was expressed regarding districts revealing too much information about how fly-tippers were caught, as this could make people more aware of how to avoid prosecution in the future.


Most districts did collate some kind of data regarding fly-tipping, and it was suggested that the officer working group agree on the criteria for the information to be collected.  The City of Lincoln identified where their fly-tipped waste came from, and the majority was landlord properties.  There was also a  ...  view the full minutes text for item 18.


Update to the Terms of Reference pdf icon PDF 118 KB

Additional documents:


Consideration was given to a report which asked the Partnership to amend its Terms of Reference to have three formal meetings per year, with a series of informal workshops to accompany these meetings.  It was clarified that the Partnership had agreed to this change during the last meeting, and the aim of this report was to formalise that agreement.


It was noted that Councillor P Burley would be taking over from Councillor R Wright as the representative for North Kesteven District Council shortly, but they would both be attending for the next couple of meetings.  The Partnership welcomed the new representative from North Kesteven.




1.    That from 2018 the Lincolnshire Waste Partnership meet three times per year

2.    That the Terms of Reference be amended to reflect this change.


Update on Waste and Recycling Action Programme (WRAP) consultancy work considering Greater Consistency in Household Waste Recycling pdf icon PDF 119 KB


The Lincolnshire Waste Partnership received a report which provided an update on the Waste and Recycling Action Programme (WRAP) consultancy work into greater consistency in Household Waste Recycling.


It was reported that all Partners had now inputted their data, and a meeting with officers was planned for the afternoon to go through the findings.  A report would be brought to the meeting of the Partnership at the end of November.  It was reported that Boston Borough would not have a representative at this session and it was requested whether one of the other officers could feedback the outcome of the meeting.  It was agreed that someone would report back to Boston on the outcome of the meeting.  It was also noted that comments from Boston's officer representative had been received in advance of the session and would be included in the discussion.




            That the Lincolnshire Waste Partnership considers the output from the WRAP project in determining the structure and viability of any food waste trial in Lincolnshire.


Joint Municipal Waste Management Strategy pdf icon PDF 92 KB

Additional documents:


The Lincolnshire Waste Partnership received a report, as agreed at the March meeting, which provided an update for councillors regarding progress in developing the new Joint Municipal Waste Management Strategy (JMWMS).


The Partnership was guided through the report and updates were given in relation to the Partnership workshops held during July, proposals for the analysis of residual waste composition, the Strategic Environmental Assessment (SEA) and the planned upcoming work.


Councillor Dr Moseley from South Kesteven reported that he had been unable to attend the second workshop, but noted that the first workshop came up with a great vision, and then the objectives were set at the second workshop.  It was felt that there should be a specific objective about being innovative and that it should be one of the longer term ambitions to keep up to date with new technologies, and this should be included within the Strategy.  It was suggested that this should be a reference rather than an objective, and it was felt that it should be reflected as a thread throughout all objectives.


It was commented that one of the biggest criticisms of the old strategy was its use of 'woolly' and vague terms, and this time it was aimed to have a more concrete approach.  There was concern that the objectives did not fully reflect the vision in terms of innovation.  The Chairman advised that all of the objectives should reflect the vision.  It was confirmed that a discussion had taken place about this at the workshop, and it had been suggested that there was also a need for day to day innovation, not just embracing new technologies, but also trying things which were new to Lincolnshire e.g. food waste collection.


In terms of the waste analysis which was to be carried out, it was queried whether that data would be available for all authorities to use, as this data could be used by districts for supporting local campaigns as well as countywide ones.  It was confirmed that once the sampling had been undertaken, the data would be available after about 1 month.  It was highlighted that when the waste was taken from the Waste Transfer Station, care would need to be taken to ensure that it was known exactly where the waste was collected from, so that the data collected was meaningful.


It was suggested that in relation to the request for an additional objective, it should read – 'To consider appropriate innovative solutions in the delivery of our waste management services'.




1.    That the ongoing work on the Joint Municipal Waste Management Strategy be noted.

2.    That reference to the need to consider innovation be included as an additional objective as follows – 'To consider appropriate innovative solutions in the delivery of our waste management services'





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