Agenda and minutes

Venue: Virtual - Online Meeting via Microsoft Teams. View directions

Contact: Emily Wilcox  Democratic Services Officer


No. Item


Apologies for Absence/Replacement Members


An apology for absence was received from Councillor A N Stokes.


Declarations of Members' Interests


There were no declarations of interest.


Minutes of the previous meeting held on 17 March 2020 pdf icon PDF 235 KB




          That the minutes of the previous meeting held on 17 March 2020 be             approved as a           correct record and signed by the Chairman.


Announcements by the Chairman, Executive Councillors and Chief Officers


On behalf of the Committee, the Chairman extended his thanks to Timothy Brennand, Senior Coroner for Lincolnshire who was leaving the Council to take up a Senior Coroner post in Manchester West.


The Chairman also congratulated Paul Smith who was due to become the Acting Senior Coroner for Lincolnshire for a minimum period of twelve months.


The Chief Fire Office informed the Committee that Diane Coulson, the Assistant Director for Public Protection had been seconded to the Covid-19 recovery group. As a result, Sara Barry was currently acting as Assistant Director for Public Protection. The role of Head of Safer Communities was currently being shared by Clare Newborn and Mark Keal.


The Chief Fire Officer thanked the officers presenting at the meeting for their reports.













Performance of the Library Services Contract - Year Four Review Report pdf icon PDF 591 KB

To receive a report by Will Mason (Head of Culture) and Louise Egan (Library and Heritage Client Lead), which provides an update of the Library Services Contract performance information to enable the Committee to fulfil its role in scrutinising performance of the fourth year of the out-sourced Library Contract to Greenwich Leisure Limited)


Consideration was given to a report by the Library and Heritage Client Lead, which provided an update of the year four performance of the Library Services Contract with Greenwich Leisure Limited (GLL).


Members were advised that during year four, library staff ran a total of 5,354 events in core and mobile libraries, which had included National Bookstart week – pajamarama and the annual summer reading challenge with a 2% increase in participation from 2018.


GLL had also continued to work with District Council to which had included hosting a Holocaust Memorial and memorial service, sign language and yoga events.


It was noted that the 24% decrease in the 'Number of visits to core libraries and mobile library services in 2019/20 was not as significant as may be perceived, as there had only actually been a 5% decrease in visits from the previous year, which was likely a result of the covid-19 pandemic.


Positive feedback had been received as a result of significant and immediate IT improvements had been made in many libraries.


The main focus of year five of the contract was to recover from Covid-19 pandemic and responding to changing needs to customers and partnerships, as well as completing the final element of IT which was due to be completed in the coming weeks.


Nicola Rogers (GLL) advised the Committee that they had moved a lot of events online as part of the Facebook and Twitter officer. The library service reiterated that they had ran many successful national events and overall it was perceived a successful year.


Members considered the report and as part of the discussions the following points were noted:


·      Members thanked officers and partners from GLL for their work on the Library Service Contract, particularly for continuing to work through the pandemic and maintaining a target for 8 out of 10 KPI's, which was a great testament to innovations, improvements and hard work.

·      Members raised concerns over the signage at the Boultham Community Hub being unclear and not mentioning library use. It was confirmed that officers had looked into the signage previously and clarified that a sub-heading on the sign did mention library use. Officers wanted to ensure that community hubs could be more than just a library and were sustainable for other facilities and services to operate from. The Library and Heritage Client Lead agreed to revisit the signage at the Boultham Community Hub and liaise with Councillor K A Clarke as the local Member directly regarding this.

·      Officers were looking to start reopening core sites including Grantham Library where the public would be able to receive a pre-reservation services to reserve items online or over the phone and bring items back to reception. Customers would also be able to begin to pre-book public computers on a 30 minute basis to avoid an influx of individuals queuing. The next stage of reopening would look to enable the public to come into sites to continue browsing on a limited number basis.

·      Physical attendance to libraries would  ...  view the full minutes text for item 5.


Blue Light Collaboration Programme - Progress Report pdf icon PDF 416 KB

(To receive a report by Tim Joyce, Area Manager – Lincolnshire Fire and Rescue, which provides an update on the progress made to date on the Blue Light Collaboration Project and an indication of work which has been or is planned to be undertaken)


Additional documents:


Consideration was given to a report by the Area Manager – Lincolnshire Fire and Rescue which provided a progress update on the Blue Light Collaboration Programme which was agreed in 2015.


Members were advised that the Blue Light Collaboration programme was a range of projects to enable collaborative working between Lincolnshire Police, Lincolnshire Fire and Rescue and the Ambulance service.


The Committee were informed that the shared headquarters between Lincolnshire Police and Lincolnshire Fire and Rescue had been completed in 2017 and the shared control room facility with Lincolnshire Police had been completed in March 2020.


The South Park complex was formally completed in February 2020 and the site was now fully operational. It was noted that South Park had been a complex project, however despite the challenges faced it had been badged as a great success and was a flagship of collaboration for Lincolnshire throughout the country.


Members also received an update on the Wider Estates and Wider Integration and Interoperability projects.


Members were referred to Appendix A for a financial breakdown of the programme.


Members considered the report and during the discussion the following points were noted:


·       Officers clarified that they did not have a blueprint to work towards when building the South Park centre and the facility remained a flagship across the county as it was designed from scratch and the first tri-service facility to also include a home office standard custody suite on-site. However, the project had been successful and the building had been well designed.

·       The East Coast and Hertfordshire Consortium were a consortium of control rooms that had been brought together and was a separately funded initiative.

·       The link between the Lincolnshire, Humberside, Norfolk and Hertfordshire control rooms provided a significant level of resilience for the service, enabling handlers to better manage call spikes and absorb calls.

·       Members also commended the use of the County's Emergency centre and the excellent partnership working that operated from within the building.

·       The Chief Fire Officer commended the work of the Emergency Planning team who had worked extremely hard since the Wainfleet Flooding emergency in June 2019. He also commended the Lincolnshire Resilience Forum's county wide response to the covid-19 pandemic with the involvement of many partners and external organisations.

·       It was noted that the movement of the control room function to Nettleham had allowed the Emergency Planning Team to move into a refurbished area of the old county emergency centre. It was initially planned that the Emergency Planning team be based within the new building at South Park, but it was felt that it was more beneficial to refurbish the old building for use by the Emergency Planning Team.

·       The shared control room between the police and fire and rescue service provided benefits in the case that there was a large scale emergency such as a terrorist incident and would enable both teams to collaborate and work effectively together.

·       The council tax charges for the new South Park Building was split between each service within the lease  ...  view the full minutes text for item 6.


Public Protection and Communities Scrutiny Committee Work Programme pdf icon PDF 386 KB

(To receive a report by Daniel Steel, Scrutiny Officer, which provides the Committee with the opportunity to consider and comment on the content of its work programme for the coming year to ensure that scrutiny activity is focussed where it can be of greatest benefit)






Consideration was given to a report by the Scrutiny Officer, which invited the Committee to consider and comment on its work programme for the coming year.


Members were reminded that the next meeting of the Committee was scheduled for Tuesday 15 September 2020 the following reports were scheduled:


·       Lincolnshire Registration and Celebratory Service Annual Report 

·         Animal Health and Welfare Review

·         Heritage Service Update

·         Adults Reoffending Performance


The full work programme was detailed within the report.




            That the work programme be noted.



Response to Domestic Abuse in Lincolnshire pdf icon PDF 406 KB

(To receive a report by Jade Sullivan, Community Safety Strategy Co-ordinator – Domestic Abuse Lead, which provides the Committee with an overview and update of the work that is being undertaken in relation to Domestic Abuse within Lincolnshire, especially in light of COVID-19 and advises on future developments that are likely to have an impact for the county's response to domestic abuse)



Consideration was given to the Community Strategy Safety Co-ordinator – Domestic Abuse lead, which provided the Committee with an overview and update of the work that was being undertaken in relation to Domestic Abuse within Lincolnshire, especially in light of COVID-19.


Members were advised that on average over the last four years there had been over 10,000 domestic abuse incidents reported to Lincolnshire Police each year, of which £6500 were standard risk incidents; around 25% were graded as medium risk and 8% were high risk. Since the introduction of the Statutory Domestic Homicide Reviews in April 2011 there had been 17 cases involving 25 deaths that have met the criteria for a domestic homicide review in Lincolnshire.


During the Covid-19 Pandemic, referrals to MARAC and the Domestic Abuse Outreach Service (EDAN Lincs) had remained stable. General enquires to EDAN Lincs by way of telephone calls, emails and the website have increased, however these had not translated into referrals. Refuges in Lincolnshire had remained at usual capacity with no increase in demand and incidents reported to the police had remained stable with some uplift seen on bank holiday weekends.


The Domestic Abuse Priority Group, MARAC EDAN Lincs had continued to operate effectively throughout the pandemic. All refuges had also continued to operate and support victims and children of domestic abuse in Lincolnshire. 


The Committee were informed that the key elements of focus for the partnership over the next sixth months alongside maintaining all services in relation to Domestic Abuse were to focus on recovery planning and preparing  for changes in government guidance and proceeding with the planned consultation in relation to the domestic abuse bill and governance arrangements in Lincolnshire.


It was noted that Lincolnshire County Council had been successful in receiving funding from a bid to MHCLG for £187,000 to support the development of consistent Countywide sanctuary scheme to help people suffering from domestic abuse to stay in their own homes where appropriate.


Members discussed the report and during the discussion the following points were noted:


·       Members questioned why referrals to refuge in Lincolnshire during the covid-19 pandemic were much lower than in some areas of the country. This was due to the fact that Lincolnshire County Council were generally successful at moving people to alternative accommodation and were well supported by the district councils on this.

·       It was agreed that a breakdown of male and female data be provided to the Committee where possible. However, due to a lack of reporting from male victims, reported cases were predominantly female.

·       The Sanctuary scheme supported victims to stay in their home if it was appropriate to do so. If the decision was made to keep somebody in their own home, a risk assessment of the property would be carried out, as well as a safety assessment with the victim to look at routines regular contacts. Officers would also work with the police to ensure that the perpetrator wasn't part of the safety planning and all elements were put in place  ...  view the full minutes text for item 8.



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